Ocriva for Accounting & Finance
Cut Document Key-In Time by 80% with AI
Pain Points in the Accounting Industry
Accounting firms, audit firms, and finance departments everywhere face the same problems:
- Manual key-in every day — Invoices, receipts, and tax invoices must be typed one by one, consuming an enormous amount of time
- Transcription errors — A single digit mistake throws off an entire set of financial statements, requiring time-consuming back-tracking to find the error
- Documents in every format — Clients send PDFs, photos, and low-quality scans, forcing staff to manually read each one
- No audit trail — No visibility into who entered what, when, or what was changed — making retrospective review extremely difficult
- Staff time consumed by routine work — Time that should be spent on financial analysis or client advisory gets eaten up by data entry
How Ocriva Solves These Problems
Step 1 — Create Templates for Accounting Documents
Define the fields you need to extract once, then reuse them indefinitely:
| Field | Example Validation |
|---|---|
| Invoice number | Must match format (e.g., INV-YYYYMMDD-XXXX) |
| Document date | Must be a valid date |
| Vendor name | Text field |
| Line items | Line items list |
| Subtotal (before VAT) | Must be numeric, 2 decimal places |
| VAT 7% | Must be numeric, validated against subtotal |
| Grand total | Must equal subtotal + VAT |
AI extracts data according to the defined fields and flags values immediately if they fail validation — reducing errors before they reach the accountant.
Step 2 — Batch Upload Documents Together
- Collect up to 50 documents (or more) and upload them all at once
- AI processes them in parallel — every document at the same time
- Monitor processing status in real-time — know instantly which documents succeeded and which need review
- No waiting for each file one by one, no watching the screen
Step 3 — Export Directly into Your Accounting System
Choose the integration method that fits your firm's workflow:
- CSV Export — Import directly into Express, SAP, QuickBooks, or Xero without re-typing anything
- Webhook → Zapier / Make — Push data automatically into Google Sheets when AI finishes processing
- REST API — Connect directly to your ERP or internal systems
- LINE Integration — Let clients photograph receipts and send them via LINE; data flows into the system automatically
Every processing run has a complete audit trail — who uploaded which file, when, who reviewed it, and what the result was.
ROI Calculation
Assuming an accounting firm handles 500 documents per month:
| Before Ocriva | After Ocriva | |
|---|---|---|
| Time per document | ~3 minutes (key-in + review) | ~30 seconds (upload + review) |
| Total time / month | 25 hours (≈ 3 working days) | 4.2 hours |
| Time saved | — | ~21 hours / month |
| Error rate | High (human data entry) | Low (AI + validation rules) |
21 hours per month = time staff can redirect to financial analysis, client advisory, or taking on additional work.
Ocriva cost: Starting at ฿729/month — compared to the labour cost of 21 hours saved, it is clearly more cost-effective than hiring someone to key in data.
Integrations Suited to Accounting Work
| Channel | Use Case |
|---|---|
| CSV Export | Import into any accounting system: Express, SAP, QuickBooks, Xero |
| Webhook → Zapier / Make | Auto-save data into Google Sheets, build real-time dashboards |
| REST API | ERP integration, connect to internal systems |
| LINE | Clients send receipts via LINE — data flows into the system without forwarding emails or uploading manually |
Get Started
Interested in using Ocriva for your business? Try for free or View plans and pricing