Ocriva for Human Resources (HR)
Reduce HR Document Workload — Give Your Team Time for People, Not Paperwork
Pain Points HR Teams Face Every Day
- Manually screening resumes/CVs one by one — Opening hundreds of PDFs, reading page by page, and recording information in Excel takes hours per recruitment cycle, time that could be spent interviewing and evaluating candidates.
- Manually entering employment contracts and new hire data — Typing names, national ID numbers, salaries, and start dates across multiple systems (HRIS, payroll, social security) means transcription errors cause employee data to be inconsistent across systems.
- Financial and tax documents — Salary certificates, withholding tax certificates (Por. Ngor. Dor. 1 Kor), and withholding tax return forms must be entered manually every month and every tax cycle.
- Leave forms and expense claims — Paperwork accumulates, employees submit at different times, handwriting is sometimes illegible, requiring follow-up calls — all of which delays the approval process.
- Outsourced or contract employee documents — Staffing agencies and outsourced payroll providers receive documents from multiple clients in varying formats and must convert data before importing to the system each time.
- PDPA compliance risk — Employee personal data is scattered across multiple Excel files with no audit trail of who accessed or modified the data and when.
How Ocriva Solves These Problems
For Corporate HR Departments
Create separate templates by document type, define fields once, and reuse them without limit:
| Field | Validation Example |
|---|---|
| Full name (TH/EN) | Text field, cross-checked against HRIS |
| National ID / Passport number | 13-digit format or passport format |
| Job title | Text field |
| Salary / wage | Numeric, 2 decimal places |
| Start date / contract end date | Date format, sequential date validation |
| Tax data (withholding tax form) | Income amount, tax withheld at source |
| Document type / document name | Text field for classification |
AI extracts data according to the defined fields and immediately flags any values that fail validation — reducing errors before they reach the HRIS or payroll system.
- Batch upload — Upload 50 or more resumes or employment contracts simultaneously. AI processes them in parallel.
- Export CSV directly into HRIS or payroll systems (e.g., SAP HCM, Oracle HCM, PeopleSoft, HR-XP) — no re-entry required.
- Webhook — Automatically push data to Google Sheets or an HR dashboard as soon as AI processing is complete.
- Every processing run has a complete audit trail — tracking which file was uploaded, when, and who reviewed it — fully addressing PDPA requirements for employee personal data.
For Recruitment Agencies
- OCR large volumes of resumes/CVs in a single run — extract name, experience, skills, and education fields directly into an ATS (Applicant Tracking System) automatically.
- Reduce initial screening time, letting recruiters focus on interviews and role matching.
- Create separate projects per client or open position — applicant data stays organized and never mixed.
For Outsourced Payroll Providers
- Receive documents from multiple client companies (salary certificates, withholding tax forms, pay slips) through a single channel.
- Multi-tenant — Separate projects per client company, keeping data clearly isolated with no cross-contamination.
- Export reports separated by client immediately, ready to be fed into each organization's payroll system.
Security & PDPA Compliance
HR data is personal data that must be handled in compliance with Thailand's Personal Data Protection Act (PDPA B.E. 2562):
| Feature | PDPA Significance |
|---|---|
| Audit Trail | Logs every action — who accessed, who modified, and when — fully auditable at any time. |
| Role-based Access | Define which members of the organization can access which employee data sets. |
| File Retention | Configure document retention periods aligned with organizational policy and legal requirements. |
| Secure Storage | Documents are stored on Supabase Storage in encrypted form — not scattered across email or local drives. |
Get Started
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