Ocriva for Law Firms
Manage contracts and legal documents efficiently with AI
Law firms and corporate legal departments deal with enormous volumes of documents every day — from contracts that need to be read and key information extracted, to case files that must be organised systematically. Ocriva is an AI OCR platform designed specifically to meet the security, compliance, and audit trail requirements of legal practices.
Common Problems in Law Firms and Corporate Legal Departments
- High volume of contracts — Key information such as contracting parties, expiration dates, and special conditions must be manually extracted from every document, with a real risk of missing legally significant details
- Insurance claim forms — Data must be keyed from paper forms into systems; slow, error-prone, causing delays in claim processing
- Legal document retention — Documents must be retained for 5–10 years as required by law, but there is no comprehensive management system in place
- Lack of audit trail — No way to verify who accessed a document, who made changes, or when — a significant compliance risk
- Unstructured data — Legacy PDFs and scanned documents are not searchable, slowing down case references and reviews
- PDPA/GDPR risk — Documents containing client and policyholder personal data must be managed in compliance with personal data protection law
How Ocriva Solves These Problems
For Law Firms
- Templates per contract type — Create templates for lease agreements, employment contracts, MOUs, and NDAs once and reuse them indefinitely
- AI automatically extracts key information — Contracting parties, effective dates, contract duration, key conditions, penalties and sanctions — all output as structured data
- Export to case management systems — Output as JSON, CSV, or XML and connect to existing systems immediately via REST API or webhook
- Organise by project/case — Every document lives in a clear structure; find and reference anything instantly when needed
For insurance businesses — see Ocriva for Insurance for dedicated coverage.
For Corporate Legal Departments
- Multi-tenant: separate by department, team, or case — Structure as organisation > project > members; control access permissions for each case with precision
- API integration with document management systems — Ocriva acts as the OCR engine, delivering structured data directly into existing organisational systems
- Complete processing history — Every document's processing record is logged: who uploaded it, when, and what the result was — reports available on demand
Security & Compliance
Data trustworthiness and security are the highest priority for law firms and corporate legal departments. Ocriva is built to address this directly.
| Feature | Detail |
|---|---|
| File Retention | Configure document retention periods to meet legal requirements — e.g., 5 years for tax documents, 10 years for contracts — auto-delete on expiry, no manual management needed |
| PDPA/GDPR Ready | Automatically delete personal data according to defined policies; supports right-to-erasure as required by personal data protection law |
| Audit Trail | Every action in the system has a complete log: who uploaded, when, what the result was. The system uses a soft-delete pattern — no data is permanently deleted — preserving audit log integrity |
| HMAC-SHA256 Webhook Signing | Every webhook payload carries a digital signature, verifiable to confirm data was not modified or tampered with in transit |
| API Token Security | Supports IP whitelisting, token expiration, and granular permissions — define exactly which token can access which part of the system |
| Role-Based Access Control | Three permission levels: Owner, Admin, Member — control document and project access according to organisational structure |
Get Started
Interested in using Ocriva for your business? Try for free or View plans and pricing