Ocriva for Real Estate
Automate Contract, Title Deed, and KYC Document Processing — Reduce Administrative Workload by 80%
Pain Points in the Real Estate Industry
Real estate businesses — from solo brokers to large residential developments — face similar document challenges:
- Manual data entry for sale/lease contracts — Each contract contains dozens of key fields that must be re-typed into the system every time, consuming significant time and creating legal risk from transcription errors.
- Large volumes of title deeds — Residential developments often manage hundreds of title deed parcels. Extracting deed numbers, land areas, and locations to update the system requires multiple staff working simultaneously.
- Construction permits and government documents — Building permits, Por. Chor. 2 forms, and Land Department documents come in many formats with no fixed layout, making them difficult to read and extract data from.
- Buyer/tenant KYC documents — Every transaction requires verifying copies of national ID cards, house registration certificates, and pay slips — a large stack of documents that still has to be entered manually.
- Condominium juristic person documents — Juristic person teams manage thousands of pages of lease contracts, common area fee invoices, receipts, and meeting minutes each year, with no efficient way to search or retrieve them.
- No document management audit trail — There is no way to determine who accessed which contract and when — a significant risk when land title disputes arise.
How Ocriva Solves These Problems
For Brokers / Agents
Create a template for each document type once and reuse it across every deal:
| Field | Validation Example |
|---|---|
| Contract number | Contract format, e.g., RE-YYYYMMDD-XXXX |
| Contracting parties (buyer/seller or tenant/landlord) | Text field, required |
| Property address / title deed number | Text field, deed number format check |
| Purchase price / rent amount | Numeric, 2 decimal places |
| Transfer date / tenancy start date | Date validation |
| Special conditions / additional terms | Text field |
AI extracts every field from scanned contracts or PDFs and outputs structured data, automatically flagging any values that fail validation — reducing errors before submission to the Land Department.
- Batch upload — Upload multiple contracts simultaneously. AI processes them in parallel with real-time status tracking.
- Export to CRM — Export as CSV or JSON to connect directly with your existing CRM system.
For Residential Developers
- Title deed template — Extract deed number, land number, survey page, land area, and location (province/district/sub-district) from Land Department documents in any format.
- Batch upload of hundreds of parcels — Upload an entire project's title deeds at once and build a complete land database in a single operation.
- Webhook → ERP automation — Once processing is complete, the system automatically pushes data to your ERP or Google Sheets — no waiting for staff to transfer data manually.
- Buyer KYC documents — Extract name, national ID number, and registered address from KYC document copies in batches, supporting both pre-sale and closing workflows end to end.
For Condominium Juristic Persons
- Common area fee invoice template — Extract room number, owner name, outstanding balance, and billing period from large volumes of invoices simultaneously.
- Project-based organization — Separate projects by building or tower, with granular access control for each building's data.
- Complete processing history — Records which documents were uploaded, when, and who reviewed them — auditable at any time.
- Report export — Export a summary of common area fee collections as CSV for presentation at juristic person meetings.
Real Use Case — Suburban Residential Development
Scenario: A 300-unit housing development needs to complete property transfers within 3 months, with over 900 documents to process (300 title deeds + 300 sale agreements + 300 buyer KYC packages).
| Before Ocriva | After Ocriva | |
|---|---|---|
| Data entry time per document set | ~15 minutes | ~1 minute (upload + review) |
| Total time for the entire project | 225 hours (≈ 28 working days) | 15 hours |
| Staff required | 4–5 people working overtime | 1–2 people for review oversight |
| Errors to fix before Land Department submission | High | Low (AI + validation) |
Ocriva cost: Business Plan at ฿2,619/month — compared to the labor and overtime costs saved, the ROI is clear from the very first project.
Integrations for Real Estate
| Channel | Use Case |
|---|---|
| CSV Export | Import into CRM, ERP, or spreadsheets used by the sales team |
| Webhook → Google Sheets | Automatically update the title deed/contract database as soon as processing is complete |
| REST API | Connect directly to your organization's property management system or ERP |
| LINE Integration | Let customers send KYC document copies via LINE — data flows into the system automatically, no appointment needed to collect documents |
Get Started
Interested in using Ocriva for your business? Try for free or View plans and pricing